Recently updated on October 25th, 2022 at 11:43 am
How does your company train new staff? Gone are the days when you needed to print binders full of documents, schedule endless meetings, and deliver PowerPoints about your fantastic company to educate new employees.
Instead, upgrade to the 21st century by using employee onboarding software. Employee software programs automate the onboarding process, walking new hires through everything they need to know, from HR policies to company structure.
They make life much easier for your HR team and your new staff member, so there are plenty of benefits to using one.
To learn more, keep reading to find seven benefits of using employee onboarding software, no matter how large or small your company might be.
1. Go Paperless
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By using software for onboarding, you can have a huge impact on the environment. If you go digital, instead of using paper, you don’t need to print out dozens of documents, payroll forms, and tax information—not to mention all of your company’s handbooks.
Instead, your paperless employees can enjoy onboarding from the convenience of their computer, without needing to print out piles of papers. This makes organization easier as well, as everything you need is securely saved and stored via the software.
Going paperless will also save your company lots of money on ink and printing costs, you’ll reduce your environmental impact, and you’ll have less waste. Most onboarding documents are confidential and end up getting shredded for safety, so skip this step by managing everything online.
2. Ensure Consistent Employee Onboarding
Do you know how to onboard employees consistently? For large companies with plenty of staff, it can be hard to ensure that all new staff go through the same introduction to the company.
However, it’s often the case that onboarding falls onto individual managers and staff, but not everyone takes the same thorough approach to the onboarding process. As a result, not all new staff are going to be as educated as others.
To prevent this from happening, introduce a company-wide onboarding program using a software program, guaranteeing that all new staff start off on the same page.
Managers often find that it can be hard to make sure that new staff have read through and completed all of their onboarding information. If you send someone an email or hand them a printed document, how do you know they’ll read it?
With so many demands being thrown at new hires, onboarding can often fall off the radar. One big advantage of software is that it makes staff more accountable for their onboarding.
With software programs, managers can easily track progress, checking what’s been completed and what still needs to be done. It creates more of a framework and lets you see how far each new staff member is into the process.
4. Easily Integrate With Payroll
One time-consuming process of onboarding is payroll. It needs to be done right away, so staff can start getting paid, but it usually requires HR to do a lot of paperwork and data entry.
After the staff member completes all of their IRS and bank forms, someone in your HR team will need to manually enter them into the system. If you have lots of new employees, this is going to take some time.
To make life easier, we recommend looking for an onboarding software program that integrates with your company’s payroll system. The two systems can ‘talk’ to one another and new employees will be automatically entered into your payroll system.
This also helps prevent error, since you don’t need to manually enter your employee’s bank details into your database.
5. Save Time
You can save time with onboarding software—both your own time and your new staff members.
Once set up, your onboarding software will automate all steps of the process, sending emails through every step. This means less work for management, but also makes life simpler for your new employee, since it takes the guesswork out of onboarding.
6. Make Onboarding Easier for Remote Workers
Does your company have many employees working from home or remotely? If so, hiring new staff can be a challenge, since everyone is working in different locations.
Companies that allow remote work have a 25% lower employee turnover rate than those that don’t, so it’s something more and more job seekers are looking for.
When you hire remote workers or new employee welcome them with new hire welcome box, you can onboard them from anywhere in the world—all they need is the internet and a computer, then they can go through onboarding at their own pace and sign all of their documents electronically.
7. It’s Easy to Use
The best employee onboarding software is easy to use. It’s intuitive, simple, and makes it as easy as possible for both new staff and management.
You can customize all of the emails and sequencing, explaining everything that needs to be done. Your new software will also come with complete instructions and customer support, helping you learn how to use all of its features.
Start Using Employee Onboarding Software Today
Are you ready to change the way your company trains new staff? If so, it’s time to start using employee onboarding software to increase efficiency.
Take some time to research software programs, working out which one is best for your needs and budget. Then, you can customize your software to meet the goals of your company’s onboarding
New staff are sure to appreciate the streamlined, modern process, so get started today!
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